Understanding our terms and conditions

It is true that this is not the most interesting section! You may decide to read some of the details, skip to the best bits or not read them at all. However, legally the information provided here is very important. 

Here are some of the things we will talk about:

Please contact us if you have any questions relating to these terms.

Terms of use

1. Content

We try to make sure that the content and information on universityfairs.com are as accurate as possible. But things do change, so you might catch us out occasionally. If you spot any errors, please let us know! Send us an e-mail. Some of the information provided on this website is supplied by third-party fair organisers and we can not be held responsible for any inaccuracies that may occur as a result.

We try to make sure that the information you see on universityfairs.com is everything you could possibly want from us. If there's anything you think we can improve, please e-mail us via info@universityfairs.com.


2. Using the University Fairs website

To use our website, we need you to agree to these terms and conditions, and any additional terms and conditions which shall apply to your use of universityfairs.com.

When using universityfairs.com you agree:

  • not to do anything which will or might damage, interfere with, disrupt access to, interrupt or impair the functionality of the material available on the sites
  • to be entirely responsible for and keep secret any password used by you. You should change your password if you believe it's no longer secret
  • not to post, distribute or otherwise upload any defamatory, offensive, infringing, obscene, indecent, or otherwise unlawful or objectionable material or information or send any chain letters, junk mail, 'spamming' material, or any other form of bulk communication
  • not to threaten, harass, stalk, abuse, disrupt, or otherwise violate the rights of others, including individuals' privacy rights; not to make any unauthorised, false, or fraudulent orders, bookings, or request for services
  • not to obtain or attempt to obtain unauthorised access to the sites or any private or member account areas on the sites
  • not do, cause or permit anything to be done that may infringe, damage, or interfere with any intellectual property rights of Studycentral or any of our associated companies or third parties. Also, not to do anything that is otherwise unlawful or which may cause any liability for us.
  • You must not use the website for speculative, false, or fraudulent bookings.

If you send us or post any material or other information to universityfairs.com you agree that Studycentral Ltd will not treat this information as confidential and we will be free to keep and republish this information and reuse it as we see fit. You agree to give up your rights to be identified as the author of this information and to object to any use of this information by us.


3. Liability

a. We attempt to ensure that the information available on the website at any one time is accurate. However, we cannot guarantee the accuracy of information provided by third parties and that it will be fault-free.

b. Studycentral Ltd does not accept liability (except as set out below) for any errors or omissions and reserves the right to change information, specifications, and descriptions of listed goods, products, and services at any time.

c. The website is provided on an "as is" and "as available" basis.

d. Studycentral Ltd makes no representation and excludes any warranty, express or implied, as to the availability, quality, timeliness, performance, or fitness for a particular purpose of any of the products or services purchased from universityfairs.com.

e. Studycentral Ltd does not make any warranty that the website is free from infection by viruses or anything else that has contaminating or destructive properties.

f. Studycentral Ltd does not accept any liability for any losses or claims arising from any inability to access the website, any interruption in the conduct of any auction nor for any failure to complete a transaction.

g. Studycentral Ltd does not accept liability for any indirect or consequential loss of any kind in contract, tort, or otherwise arising out of the use of the website or for any products or services purchased from the website.

h. This Liability section applies only to the extent permitted by law.


Terms of supply

1. Ordering and cancellation

When you purchase an exhibition product or advertising in a publication please remember that, in addition to these terms, you can also be subject to the terms and conditions of that specific item. Please contact our team who will be able to provide those terms and conditions to you. By completing the booking procedure on this site, this will be seen as an invitation to buy.

Please note, some of our exhibition products and advertising are sold "subject to availability". What this means is that we do not confirm your order immediately (your first confirmation e-mail will just be an acknowledgment of order) but if the fair is not organised by Studycentral Ltd. we will pass your details onto our partners-suppliers. Once the place is confirmed with them,  we will revert to you directly.

a. Charges for participation - The charge for participation is as shown for each product. The total charge is what is displayed as a total in your shopping cart for the items you have selected.

b. Payment for participation at the exhibition and services - The customer shall pay the full amount by credit card or by bank transfer. Alternatively, customer can pay a 30% deposit by credit card and the remaining balance by bank transfer within 14 days of receiving the invoice. In cases where payment is made via a bank transfer, the customer will be required to pay the total invoice in full within 14 days of submitting an order and receiving an invoice. In cases when registering for an event takes place less than 30 days before the first day of the event, the total fee is to be paid on the same day or the next consecutive day. All banking charges and bank transaction fees are to be covered by the customer

If the full balance is not paid and therefore the order is not completed, Studycentral can't guarantee an allocated space and any applicable discounts. In the event that an order is taken in an alternative way (ie not online) and therefore payment is not immediate, Studycentral has the right to charge the full price if the Exhibitor will fail to pay in full within Studycentral's payment terms of 14 days after receiving an invoice or fails to attend the event or deliver advertising materials on time. If payment is not received by the exhibition opening, the Exhibitor has to pay a 1% penalty calculated from the full amount of the booked exhibition participation and services per every overdue day excluding discount(s).

c. Cancellation of bookings - If, after booking exhibition/fair participation as part of a package, an Exhibitor shall desire to cancel their booking, they must give written notice to Studycentral that they desire to do so. A cancellation fee of 50% of the total charge for the booking (minus a 70 euro admin fee) can be refunded to Exhibitors if the cancellation was officially made not later than 150 days before the start date of the exhibition/fair in the initial first order (in case if the date of the event was changed or the Exhibitor participation was moved to the next edition of the same event  or one or two after, the start date of the fair is the date in the first initial order). The refund of any individual services/products booked on their own or in a package is not possible. No refund will be given for bookings of exhibition/fair participation cancelled by the Exhibitor within 150 days before the start date of the exhibition/fair. The cancellation of bookings for advertising in print or online is non-refundable. 

d. If you send us your cancellation in writing, cancellation is not immediate, Studycentral Ltd will respond to you within 24 hours of receipt of your e-mail. Please take this 24 hour turnaround time into consideration when putting your cancellation in writing.

e. Cancellation, postponement and other alterations to exhibition participation by the Organiser

Whilst every endeavour will be made to adhere to the published dates, venue, schedule, duration and content of the Exhibition, the Organisers shall be entitled to change venue, content, schedule and dates of the exhibition, if in their opinion, this is in the general interest of the Exhibition.

In the event of cancellation or postponement of the Exhibition by the Organisers due to some Covid and/or other pandemic restrictions, low number of exhibitors and other reasons which can influence the organisation and results of the fair, the Exhibitors will be offered to move their participation at the same fee to the next edition of the same exhibition or the one after. 

If the Exhibitor is not able to attend the exhibition with the same title on the next three editions, the Exhibitor may be refunded at the sole discretion of the Organisers at fee of 30% of the total stand price less a 5% administration cost. This will be done without prejudice to the Organisers' right to appropriate the entire sum or any part thereof for expenses they have already incurred for the Exhibition.

In the event of change of venue, date and/or duration, the agreement to participate shall remain in force so long as the Exhibitor is informed at least 14 days before such changes will take place.

Studycentral shall be under no liability to the Exhibitor in respect of any other claims, losses, costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor because of the Exhibition cancellation or postponing of the dates, change of venue, duration and content of the exhibition.
The cancellation for the exhibition will not affect other services and products on their own or as part of the package. The Exhibitor is still fully responsible to pay for services and products booked in full and they can't be refunded.

f. Bankruptcy or liquidation - In the event of an Exhibitor becoming bankrupt or (being a company) entering into liquidation other than for the purpose of reconstruction or amalgamation, or having a receiver appointed, Studycentral Ltd shall be at liberty to terminate forthwith the contract with such an Exhibitor and to cancel the allotment of exhibition space to the Exhibitor, and all sums paid by the Exhibitor under the contract shall be forfeited.


2. Failure of service

a. Studycentral shall not be liable for any loss sustained by the Exhibitor directly or indirectly attributable to the cancellation, suspension, or reduction of the duration of the scheduled Exhibition from the period advertised or specified due to:

i. Force Majeure including Covid and other pandemic lockdowns and restrictions.
ii. Acts of War, Political Restrictions, Military Activity, Municipal, Statutory or Civil Authority requisition.
iii. Fire, flood, typhoon, excessively inclement of weather, earthquake, or a combination of the same.
iv. Damage caused by an aerial object or aircraft.
v. Strikes or lockouts by workmen.


3. Customer service

a. We always try to provide a high level of service. However, if you think we have not lived up to your expectations, please contact us at www.universityfairs.com/contact.


4. Passports/visas/health requirements

a. Any visa, passport and inoculation requirements are your responsibility and failure to obtain the relevant documentation is not the responsibility of Studycentral Ltd.

b. Where your exhibition package includes overseas travel, we can only advise of the requirements for British passport holders. All requirements should be checked with the relevant Embassy of the destination country. A valid 10-year passport is necessary for all our exhibition packages. Some overseas countries have an immigration requirement that your passport is valid for a minimum period after you enter that country, typically 6 months. If your passport is in its final year of validity, we advise you confirm the requirements of the destination before making final travel plans. You should apply for a passport or to renew an expired passport at least four weeks before travelling.

The UK Passport Agency can provide further information at: www.ukpa.gov.uk


5. Visas

a. You should contact your Embassy for information and advice on the visa requirements of the countries you propose to visit. Please note: Passport and visa regulations can change and you should therefore check with the relevant embassy well in advance of travel, even if you have travelled to this destination before. It is your responsibility to be in possession of a valid passport and, if appropriate, a visa. It can often take some time to obtain a visa, so you are advised to apply in plenty of time. We accept no responsibility for customers who do not possess the correct documents, exceed their stay in the country of visa required, or have the incorrect visa.


6. Health

a. Facilities, hygiene, and disease risks vary worldwide. You should take health advice about your specific needs as early as possible. Sources of information include the Department of Health's free leaflet "Health Advice for Travellers", your GP or a specialist clinic. For the most up-to-date essential information on your choice of destination and to ensure you make the most of your trip abroad, we recommend you visit the Foreign Commonwealth Office (FCO) website at:


7. Insurance

a. You must in all cases take out adequate travel insurance through your company, a travel agent, or other approved insurance supplier.


8. Changes

a. If there are any changes to the details supplied by you, it is your responsibility to inform Studycentral Ltd as soon as possible.


9. Liability

a. We attempt to ensure that the information available on the website at any one time is accurate. However, when we operate as agents we cannot guarantee the accuracy of such information and that it will be fault-free.

b. We cannot be responsible for goods and services offered by us as agents for third-party Vendors or for any aspect of the relationship between you and that third party.

c. Studycentral Ltd does not accept liability for any errors or omissions and reserves the right to change information, specifications and descriptions of listed goods, products and services at any time.

d. This Liability section applies only to the extent permitted by law.


10. Miscellaneous

a. You accept financial responsibility for all purchases made under your name or account.

b. You must make sure that all the information you provide to us is true and accurate.

d. This agreement is between you and Studycentral Ltd and is governed by the laws of England and Wales.

e. If you wish to contact us on any issue detailed in these terms you may do so by contacting our Team by any of the following methods:

  1. by email  info@universityfairs.com or fairs@universityfairs.com 
  2. by calling us on +44 1743 588 862 or +44 77 0203 6404.

In most cases, we can only discuss order information with the person who made the booking.


External links

We provide links to other websites, resources, advertisements, or sponsorships either directly or through our contractual partners. We hope that you find these links informative... or at least a good starting place!

If you decide to access other websites, then you will be leaving universityfairs.com - that means that we won't be responsible or liable for the content, advertising or products or services available from such sites or for any dealings that you may have, or the consequences of such dealings, with the operators of those sites. Should a dispute arise between you and any third party, we'll do our best to help you resolve it, but we can't be responsible for any loss or damage.

We expressly reserve the right to withdraw our consent, at any time, to a link that we think is inappropriate.


Changes to these Terms and Conditions

These terms and conditions may be amended, updated and/or modified by us from time to time. You'll still need to agree to them, so it's a good idea to keep checking back here to stay up to date.

If you keep visiting us here at universityfairs.com then we'll take that as confirmation that you have agreed to the new terms and conditions. See you soon!